Creating a New Import/Export Pattern

This menu lets you create your own import/export mask that will be used to import or export CSV files.

1  - From the Users  toolbar, select Import/Export CSV File  button. The system displays the Import / Export CSV file window.

2  - From the Import/Export CSV file  window, click New Pattern . The New pattern window displays a list of all the fields that are available in the EntraPass card databases. They contain specific value formats that have to be respected. For example, the card state field will only accept the following values (0=valid, 1=invalid, 2=stolen/lost).

3  - To move an available field to the Import / Export fields area, double-click the item in the Available fields  area, or select the item and use the left and right   hand  buttons. Once you select the fields, use the red   Up / down  arrows to organize information, this indicates how to arrange the information in the CSV file.

NOTE: The card number must always be selected for every pattern including a specific card. For example, if you select the field   Card #3 - Stolen/Lost , you must also select the field   Card #3 - Card Number .
If you select the Unique ID field, you can import without a card number. You can also delete users without a card number.

4  - Specify the Add code  and Modification code . These codes are used by the system to identify, when importing a file, which card has to be modified or added to the card database. Default add code is “+” and default modification code is “+”.

5  - Select the Delete code . This code is used by the system to identify, when importing a file, which card has to be removed from the card database. Default delete code is “-”. Field separators can be: tab, space, comma, semicolon (;) and other.

6  - Select the Field separator . This code will be used to separate the selected fields when importing or exporting data. Usually a comma (,) is selected. Keep this in mind when adding users’ last names and first names separated by a commas.

7  - Select the Date format . The date will be exported or imported according to the specified format. The most commonly used format is YYYY/MM/DD. Other date formats are:

•   MM/DD/YYYY

•   DD/MM/YYYY

•   YY/MM/DD

•   MM/DD/YY

•   DD/MM/YY

NOTE: The Use DLL  feature allows you to enable a program that will convert specific card numbers. You may use the Remove DLL when you do not wish to enable the program that converts card numbers.

8  - Click OK to exist the pattern window and to specify the new pattern name.

9  - Enter the pattern name, then click OK . The system automatically returns to the Export/Import CSV file window. The pattern you have just created is displayed in the Available patterns  list.

10  - If you want to add or remove fields from your pattern, double-click the new pattern to edit and make the necessary modifications. Now you can import or export your information using the new pattern you have just created.